Oral Presentation Guidelines
As the health and safety of all Symposium participants is our top priority, please note that AVS will be requiring masks and social distancing on the conference premises; however, you will not be required to wear your mask while presenting. Please note that AVS will provide sanitizing kits in every session room (wipes, hand sanitizer, and Lysol) for your use and these will be available at the podium.
We realize that there are still many uncertainties due to COVID and related travel restrictions, so we ask that you please keep us apprised of any changes in your plans.
- CONTRIBUTED oral talks are 20 minutes in length, with nominally 16 minutes for your presentation and 4 minutes for questions.
- INVITED talks are 40 minutes in length, with nominally 35 minutes for your presentation and 5 minutes for questions.
Due to the many parallel sessions and the need for attendees to move between sessions, the Session Moderators will strictly adhere to the time schedule. AVS will provide Windows laptop computers running Windows 10 and MS Office, screens, microphones, and projectors in all session rooms, as well as an HDMI connection from podium to projector. We encourage you to use the system and to test your presentation on our equipment in the Presenter’s Preview Room 203W prior to your talk. Please allow ample time for this; preferably the day before you are scheduled to present – not immediately before your talk. If you are using the AVS-provided computer, please load your presentation on to this computer at least five minutes prior to the start of the session or during a session break. The Preview Room will be open on Sunday, for those of you with Sunday afternoon or Monday presentations. In deference to all our presenters, it is important that personal computer/projector compatibility issues be worked out well in advance of your presentation. Please note that PowerPoint is the recommended presentation software and the preferred format is 16:9, wide format screens. The projector is expected to be compatible with both PC’s and MAC’s; however, please bring any necessary adapters/dongles as well as a copy of your presentation on a flash drive as a back-up.